For Home Care agencies

Every hour planned, worked and billed, in one place.

Care plans, timesheets, Medicaid billing and payroll hours in one system. Plan the month once, and the same hours flow into Medicaid bills and a ready payroll export. No retyping the same hours.

Book a free demo See what’s inside

Trusted by 15+ Colorado agencies
Home Care and Adult Day Care

The better way

A month that adds up on its own.

No more: Hours that never add up

Hours that match everywhere

The care plan, timesheets, bills and payroll all use the same hours, so there is far less to reconcile.

No more: Bills sent back weeks later

Bills checked before they go out

Every bill is checked against its care plan, and missing timesheets are flagged before you upload.

No more: Payroll hours on the weekend

Payroll hours ready to export

Regular hours and overtime are counted for you and exported for your payroll service or accountant.

What changes

What changes with RAVAD Home Care

One record follows the whole month. The care plan sets the services and hours, timesheets come straight from it, and the same hours become Medicaid bills and your payroll export.

Care plans

Services and hours set once, with weekly totals counted for you and problems caught before you save.

Timesheets

Every care plan comes with its timesheets, ready to print or send, and missing ones are flagged before you bill.

Billing

Medicaid bills built from the month’s hours, checked against the care plan, with a payment status for each one.

Payroll hours

Regular hours and overtime counted for you and exported for your payroll service or accountant.

Inside RAVAD Home Care

The whole month of office work, done in one place.

01Care plans

Plan the month in minutes, not days.

Enter the minutes for each service on each day of the week, and the weekly hours add up as you type. Need a plan for a substitute caregiver? Clone the current one and set an end date.

  • Personal care and homemaking in one plan
  • Weekly hours totaled live as you type
  • Clone, temporary, live-in and back-dated plans
  • Blocked when a caregiver’s background or CAPS check is out of date
02Timesheets

Timesheets that come with the care plan.

Every care plan produces its own timesheets, by month or by half-month. Send one to a caregiver by email or text in a click, or export the whole month at once, and see who hasn’t turned theirs in before you bill.

  • Print or send a timesheet in one click
  • Whole-month export of care plans and timesheets
  • Missing timesheets flagged before billing
  • One message reminds every caregiver who is late
Still on paper? Timesheet Scan reads the hours for you.
03Billing

Medicaid bills, checked before they go out.

Bills are built from the month’s hours with the right codes and rates already in place. Each one is checked against the care plan before it goes out, and when Medicaid answers, it updates to Paid, Part paid or Denied on its own.

  • Over- and under-billed units flagged before sending
  • Codes and rates kept up to date by RAVAD Software
  • Payment status updated automatically
  • Missing timesheets report before every upload
04Payroll hours

Payroll hours, counted for you.

Each caregiver’s hours come straight from their timesheets and are split into regular time and overtime. Check an estimate before the pay period closes, then export the hours for your payroll service or accountant.

  • Overtime counted for you: over 40 hours a week or 10 a day
  • Pay periods by halves: the 1st–15th and the 16th to month end
  • Estimate before the period closes
  • One export for your payroll service or accountant
05Owner analytics

Know how your agency is doing, every morning.

One page shows what was billed, what was collected, how many clients and caregivers are active and what needs your attention. No reports to run, no spreadsheets to merge.

  • Billing, collections and denials at a glance
  • Active clients and caregivers, week by week
  • Open issues and expiring documents
  • Alerts when a caregiver goes over the weekly hour limit
Also included

And everything around it

Included with every RAVAD Home Care account.

Included

Visit check-in (EVV)

Caregivers check in with the RAVAD Software mobile app or a phone call. Time and location are saved, and the office sees today’s visits update live.

Included

Compliance reminders

Authorization end dates, background checks, CAPS checks and driver’s licenses are tracked, with a warning before anything expires.

Included

Reports and messages

Ready-made reports as PDF or Excel, plus email and text messages with templates, birthday greetings and timesheet reminders.

How it works

One record, every step of the month.

  1. STEP 01Care planServices and hours set
  2. STEP 02TimesheetCreated from the plan
  3. STEP 03BillingChecked, sent to Medicaid
  4. STEP 04Payroll hoursOvertime counted, exported

Works with

  • Colorado Medicaid (HCPF)
  • Sandata EVV (optional)
  • Text messages and email
  • Export to PDF and Excel

Security and privacy

  • Each person sees only what their role allows
  • Idle sessions log out automatically
  • Access limited to approved accounts
  • Built for HIPAA-regulated workflows
Also from RAVAD Software

Add more when you’re ready

Home Care add-on

Timesheet Scan

Stop typing hours by hand. Paper timesheets are read for you, ready for billing and payroll.

Learn more

RAVAD Docs

Get documents and forms signed from any phone in minutes. No printing, scanning or chasing.

Learn more Home Care add-on

Offline Signature Verification

Catch signatures that don’t match before you bill. Every paper timesheet checked automatically.

Learn more
In their words

Agencies that run on RAVAD Software

★★★★★
One of the best and user friendly EMR systems for Homecare companies. The ease of use of the EVV component has been very important for our field staff and caregivers. The monthly cost is affordable compared to other EMR systems. Very friendly and fast customer service and tech support. We are very pleased with RAVAD Software!
Colorado Spirit Home CareHome Care
Their custom-built application has streamlined everything from scheduling and timesheets to Electronic Visit Verification and billing. … Their support team is responsive, professional, and always goes the extra mile.
Americare Home CareHome Care
The software has ultimately made my life and the lives of my employees a lot easier. … I love everything about this software solution.
United Home CareHome Care
Powerfully simple software for homecare agencies. RAVAD software has helped us eliminate paperwork and be able to run billing and payroll in a fraction of the time it used to take.
Summit Home CareHome Care
FAQ

Questions we often hear

Short answers about RAVAD Home Care.

Still have a question?

Send it to us. The engineers who build RAVAD Software will answer you directly.

contact@ravadsoftware.com Ask us
How much does it cost?

A monthly subscription based on the size of your agency, with no big setup fees. Book a demo and we’ll send a quote.

How hard is it to switch?

We help you import your clients and caregivers and train your office team. Service codes and rates are already in the system and kept up to date by RAVAD Software.

Can we keep paper timesheets for now?

Yes. Add Timesheet Scan to have the hours read for you, and Offline Signature Verification to check every signature against the one on file.

How do caregivers check in?

With the RAVAD Software mobile app on their phone, which saves time and location automatically. Caregivers who prefer not to use an app can check in and out with a phone call.

Do we have to use Sandata?

No. RAVAD Software has its own visit check-in (EVV) with a mobile app and phone check-in. If your agency already uses Sandata, you can keep it.

Get started

See RAVAD Home Care in action.

Book a 30-minute demo. We’ll walk through your month — care plans, billing and payroll hours — and send pricing for your size.

Book a demo Email us